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Personal Data Protection

General Data Protection – Employees

On the basis of the art. 13, item 1 and 2 of the Ordinance of the EU Parliament and Council 2016/679 of 27th April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data as well as repealing Directive 95/46/EC (general personal data protection regulation), I kindly inform you that:

  • Your personal data administrator is:
    • Novo Tech sp. z o.o., Aleja Milenijna 15, 66-470 Kostrzyn nad Odra, Poland,
    • Grass Tech S.R.L., Soseaua Borsului 40/c, 410605 Oradea, BH, Romania,
    • Grass Tech Solutions S.P.R.L. Rue Granbonpré 11, 1348 Louvain-la-Neuve, Belgium
  • Your personal data shall be processed for purposes connected with the commencement and course of employment. The legal basis of personal data processing is the art. 6, item 1, letter c of GDPR in connection with the fulfilment of legal obligations imposed on the administrator and resulting from the provisions of the labour code as well as the art. 6, item 1, letter a of GPDR in connection with the voluntary consent to process your personal data other than resulting from legal regulations but which are necessary for proper exercising of obligations of the parties of the employment agreement. Upon your employment termination your personal data shall be processed for the purpose of filing of documents on the basis of the art. 6, item 1, letter c of GPDR.
  • Your personal data recipients are entities whom we are obliged to transfer the data on the basis of the binding legal regulations as well as entities rendering accounting, legal, tax, medical (occupational medicine) and training services.
  • Your personal data shall be stored in the following way: Personal records and documents needed to determine the contribution basis – 50 years upon the employment termination (in the event of employment following 1st Jan. 1999 till 31st Dec. 2018 on condition of providing the employees with registered employee reports; Personal Income Tax forms – 5 years calculated from the end of the calendar year in which the tax payment date has expired; Other documents – 3 years upon the employment termination.
  • Providing of your personal data is obligatory as it results from the provisions of the labour code within the scope defined by these provisions and voluntary within the scope necessary for the commencement and course of your employment;
  • You are entitled to access, correct, remove, limit its processing, transfer, lodge the objection and withdraw the consent to process your personal data at any time without violating the compliance with the right to process them which was executed on the basis of your consent before it was withdrawn.
  • You are entitled to lodge a complaint to the supervisory authorities – the President of the Personal Data Protection Office – if you decide that the processing of your personal data is incompliant with GPDR.

General Data Protection – Contractors

In compliance with the art. 13, item 1 and 2 of the Ordinance of the European Parliament and EU Council (EU) 2016/679 of 27th April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data as well as repealing Directive 95/46/EC (general personal data protection regulation), with regard to commenced co-operation and by respecting your privacy and ensuring that you know how and by whom your personal data are processed, please find below the information which enable you to determine that:

  • Your personal data administrator is:
    • Novo Tech sp. z o.o., Aleja Milenijna 15, 66-470 Kostrzyn nad Odra, Poland,
    • Grass Tech S.R.L., Soseaua Borsului 40/c, 410605 Oradea, Romania,
    • Grass Tech Solutions S.P.R.L. Rue Granbonpré 11, 1348 Louvain-la-Neuve, Belgium
    • You may contact your personal data administrator in a following way

    • by letter at the company's registered office
    • by email rainflap@novo-tech.eu
  • As the administrator we shall process your personal data in order to conclude any agreement on the basis of your interest in our offer, to execute the concluded agreement on the basis of the art. 6, item 1, letter b of GDPR as well as on the basis of the legitimate interest of the Administrator - in order to establish, redress and defence of claims on the basis of the art. 6, item 1, letter f of GDPR.
  • You are entitled to access your personal data, receive their copy, correct them, request their removal, transfer or limit their processing. You are also entitled to lodge a complaint against your personal data processing. In the event of lodging such compliant we cease to process your personal data unless we are able to demonstrate that there is a significant legitimate basis against your personal data and overriding your interest, rights and freedom or your personal data occur to be necessary to determine, purse and protect any claims. Please contact the Administrator to exercise your rights.
  • You are entitled to lodge a complaint to the supervisory authorities - the President of the Personal Data Protection Office - if you decide that the processing of your personal data is incompliant with the binding legal regulations.
  • Providing your personal data is voluntary but necessary to conclude and execute any agreement.
  • The recipients of your personal data are entities whom we are obliged to transfer the data on the basis of the binding legal regulations, including entities rendering services for the benefit of our company and supporting the execution of the agreement, including accounting, legal, IT, transporting and courier services.
  • Your personal data shall be processed during the period of the agreement's completion and following this period, i.e. until the expiry of any eventual claims thereof and in the execution of obligations imposed on the personal data administrator by the binding provisions of the tax law, i.e. within the period of 6 years calculated from the end of the year of the agreement's expiry.
  • We may process your personal data for direct marketing purposes of our products until you lodge an objection against their processing or until the withdrawal of your consent with regard to personal data processing issued for this purpose.